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Dear Applicant,

Thank you for your interest in Emancipation Park Conservancy’s Jazzy Sundays event series happening every Sunday in September (5th, 12th, 19th, and 26th) from 3:00 p.m. to 6:00 p.m. at Emancipation Park. We are celebrating the legacy and evolution of jazz in Houston and we are happy that you want to participate and join us.

Emancipation Park was founded to create a space for former slaves to build a legacy and celebrate African American property ownership, freedom, and culture. Our mission is to restore, manage, and enhance Emancipation Park to create an open space of environmental and community excellence in Third Ward while continuing to preserve the integrity and historical roots of the park.

To uphold our commitment to an open space of excellence, we have created a selection process to better serve the community. Please note that slots are very limited; we will do our best to accommodate as many participants as space will allow. Although the deadline to submit applications is Monday, September 20, 2021 at 5:00 p.m., slots may fill before then and reach capacity. All applicants will be notified of any updates including, participant selection and approval decision, setup, load-in/out, parking, and other event details.

The first step of the selection process is to submit an online application for review. Thereafter, applicants will be contacted regarding next steps in the process. Selection decisions will vary and be based on applying to be a vendor or community group. Please do not send payment until instructed to do so, as it will not be accepted.

For community groups, criteria include providing free services that align with Emancipation Park Conservancy’s focus of community resources that are beneficial and uplifting. For vendors, criteria include research of brands, ability to meet fee and setup requirements, and type of products for sell. Vender fees must be paid immediately after selected to participate in the event. Our refund policy will be based on participant cancellation. If participants cancel one week before Monday, September 20th, we will issue a full refund. Cancellations less than one week before the deadline will not be provided a refund. Fees cannot be transferred to future events. The fees will cover the cost associated with securing participant site equipment and City of Houston permits. Please cancel in writing via email.

This is a family-friendly event. No inappropriate vending or community group activity is allowed. This includes profanity and attire, which, applies to all applicants and participants. All park rules and regulations must always be followed.

There will be many application submissions and we will work as quickly as possible to notify you by email that your application has been received and is being reviewed. Please allow 3-5 days minimum for the approval process and decision. You will be notified by email whether you are selected to participate in this event. If selected, further instructions will be provided including submitting payments online or in-person. All communications will be via email or phone.

Thank you again for you interest. We look forward to working with you on this event!

Sincerely,

Kynetta Moore

Kynetta Moore
Special Events and Marketing Manager

Emancipation Park Conservancy

Board of Directors: Ramon Manning, Chairman of the Board ~ Jacqueline W. Bostic, Vice-Chairman

Valerie Coleman-Ferguson, Secretary ~ Yvette E. Mitchell, Treasurer ~ Drucie R. Chase ~ Jared Crane~ Rick Lowe

Dorris Ellis Robinson ~ Phillip J. Sarofim ~ Gertrude J. Stone ~ Alvia Wardlaw ~ Valerie Williams ~ Jay Zeidman

Vendor Application

Jazzy Sundays at Emancipation park

Contact Information

Company or Group Name*

Contact Name*

Address, line 1

City

Zip Code*

Work Phone

Cell Phone*

Email Address*

APPLICATION DEADLINE IS MONDAY, SEPTEMBER. 20, 2021 AT 5:00 P.M. - SPACE IS LIMITED, WE MAY FILL ALL OPENINGS BEFORE DEADLINE

Vendors - Please Complete

Any individual or business selling products, services, or merchandise on City of Houston property must pay concession fees. Additionally, all food vendors must secure a temporary health permit from the COH Health Department located on North Stadium Drive near Reliant - see provided form for details. Emancipation Park Conservancy (EPC) will add your business name to the COH health authorization form, you will then take the form to the health department to purchase a permit. Permit is between $85-90, late fees may apply if secured less than 7 days from event date. EPC must receive a copy of the permit by email, fax, or in person (4) days before the event to allow participation per COH ordinance. NOTE: This is a separate fee from the COH concession fee or EPC items fee. All vendors must provide own electricity.

Optional EPC items are available for a fee and will include: one table, two chairs, one tablecloth and one 10x10 pop-up tent/2-4 sandbags. Payments are accepted online or by cashier’s check or money order only. Please make cashier’s check or money order payable to: Emancipation Park Conservancy. Non-online payments must be paid in-person to Emancipation Park Conservancy (3018 Emancipation Ave-Cultural Center) after you are selected to be a vendor by the deadline, Monday, September 20th at 5:00 p.m. Fees include EPC items and COH concessions. Refund Policy in Cover Letter.

All vendors or community groups that select the option with SPACE ONLY must bring their own setup items. EPC will not provide.

Vendors - Please Complete

Selling food, products or services.

Provide a brief description of your organization: (please include what you will sell)

Vendor Description

Please Select A Vendor Date Option

Sunday, September 5, 2021 Sunday, September 12, 2021 Sunday, September 19 , 2021 Sunday, September 26 , 2021

Non-Food Vendors

No Selection Non-Food $55: Includes $25 COH concession fee & $30 space fee Non-Food $125: Includes $25 COH concession fee & $100 EPC Items

Food Vendors

No Selection Food $90: Includes $40 COH concession fee & $50 space fee Food $190: Includes $40 COH concession fee & $150 items fee

Community Groups - Please Complete

Free community resource information. See vendor fees above. Fees apply.

Provide a brief description of your organization: (please include what you will provide or discuss)

Community Group Description

Social Media Information

Please provide social media handles. This is required.

Facebook

Instagram

Agreement and Signature

By submitting this application, I affirm that the facts set forth in it are true and complete. I understand and affirm that if selected as a vendor, all fees will be paid to Emancipation Park Conservancy before participating in this event. I understand that any false statements, omissions or other misrepresentations made by me on this application may result in my immediate dismissal.

For more information contact Kynetta Moore at [email protected] or call 346-319-3036

Signature*

Date*

Submit

ORGANIZATION NAME
ORG ADDRESS LINE 1 ORG ADDRESS LINE 2
ORG CITY, ORG STATE ORG ZIP
ORG CONTACT PHONE
ORG CONTACT EMAIL

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Your Application Has Been Submitted!

Thank you for your interest in participating in EPC's Jazzy Sundays event series happening every Sunday in September!

We received your application. After your form has been reviewed, you will be contacted regarding next steps in the process.

Questions, contact us at [email protected] or 346-319-3036.

For updated information visit our website: www.epconservancy.org.

ORGANIZATION NAME
ORG ADDRESS LINE 1 ORG ADDRESS LINE 2
ORG CITY, ORG STATE ORG ZIP
ORG CONTACT PHONE
ORG CONTACT EMAIL

Follow us and share on social media: @epconservancy

Facebook

Twitter

Instagram